Questions come up often about the best tips for submitting scholarship applications. Usually we’re talking about the content of an application, such as what to include in a personal essay or letter of recommendation.
The best general tip regarding application content is to follow the application directions to the letter. And if you have questions about an application, ASK, and ask early.
However, the functional side of submitting an application is just as important. Content aside, does your application look good? Are scanned documents straight and easy to read? Did you handwrite or type your application? Is your essay balanced on the page or is there a big blank area towards the bottom of the page?
Keep in mind that the person(s) reviewing your application may be looking at dozens, if not hundreds, of applications. Everything matters, and you don’t want something minor to be what makes your application stand out in a negative way. Your application needs to be absolutely PERFECT in every way possible.
Here are suggestions on the functional side of preparing and submitting scholarship applications. Take them for what they are, just suggestions, and remember that above all else, follow the application directions to the letter.
- Start preparing your application early, and plan ahead as to when you will submit your application. Never wait until the last day; always submit early, at least by a few days, just in case something wacky comes up such as an email problem or something like that. Completing your application will take longer than you first think it will take, so plan ahead for the time you’ll need.
- Complete your application on a computer rather than on a phone or tablet. Some applications seems do-able on mobile devices, but you want to see your application with as much detail and functionality as possible.
- Type your applications, rather than handwriting them, even if the direction say that handwritten applications are ok. Which would you prefer to read if you had to review a pile of applications? Think like an application reviewer, not just an applicant.
- Be as neat as humanly possible.
- If you’re not familiar with the process of creating and working with PDF files, find someone to help you. Have a helper ready to ask those last minute questions as you put your application package together. Absolutely do not leave this part until the last minute.
- When providing documentation such as a drivers license, a medical, and a PPL, scan them in color if at all possible, and combine items into as few pages as possible. It makes it easier on the person reviewing the application, and takes less paper when your application is printed to review it.
- Make sure all scanned documents are perfectly straight. When pages are even slightly crooked, not only does it look bad, but if someone else updates the document electronically (as required in some submission processes), it may emphasize your crooked page.
- Black lines around scanned pages look horrible. This is sometimes caused by the scanner cover being open slightly or there might be a gap around the edges of the scanner lid. Cover the edges of the scanner lid if need be, but make sure your scanned documents look perfect.
- If you use a nickname sometimes (such as Sue vs. Susan) use only your formal name on your application. All occurrences of your name should match exactly. Either include or don’t include your middle name, but do it the same way every time. Leave no room for confusion on your application, since the reviewers may be dealing with similar names.
- Combine all application pages and documentation pages into one PDF file, even if the directions say multiple documents are ok. Why take the risk of someone else leaving out one of your attachments? Protect yourself, and make this as easy as possible for the person who will be receiving and reviewing your application.
- Name your PDF file in a way that identifies you and the document, such as AmberGrayFlyNow2019 or something like that. Do not leave it with whatever weird systematic name the software gives it. Remember, you want to do everything possible to make this as easy as possible for all the people who will be reviewing your application. Are you catching the theme here? 🙂
- Be sure your log book pages are complete before making copies. Many log books have a place for the current year in the upper left corner of each left-side page; fill it out on every page. Sign your log book pages in pen. And total your log book pages in pencil, even if the most recent page isn’t filled up with entries yet. You can erase the totals and update them later. But for now you’re trying to… you know… make it easy on the reviewers.
- What you submit in your application package is your responsibility, even if someone else assists you with parts of it. It’s yours, and it’s a reflection of you. If you find a typo in your letter of recommendation, consider contacting the author and asking for it to be corrected. Review all documents repeatedly and try to look at your application as if you were one of the judges. Be absolutely sure that what you submit is what you want the reviewers to see.
- When you think you’re done and are ready to submit your application, print everything and just look at each page. Does anything jump out at you? Are the pages easy to read? Is your documentation clear and easy to review? Are the pages and documents in the correct order per the directions?
The bottom line is… you want your application to be PERFECT. Why would you submit anything less?